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Whitepaper: The Event Planner’s Guide to Hotel and Venue Sourcing

In this whitepaper, you’ll uncover how to navigate the sourcing process from start to finish, with tips and best practices from experts in the industry. If you’re a novice, use this as your guide to embrace sourcing and launch into each step of the process. And if you’re more experienced, comb it for insights and improve your approach and methods.

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The Event Planner’s Guide to Hotel and Venue Sourcing

In this whitepaper, you’ll uncover how to navigate the sourcing process from start to finish, with tips and best practices from experts in the industry. If you’re a novice, use this as your guide to embrace sourcing and launch into each step of the process. And if you’re more experienced, comb it for insights and improve your approach and methods.


Corporate Travel Savings and Efficiencies Can Be Yours - Event coordinators and planners rank #6 in Forbes’ Most Stressful Jobs list. It’s not surprising, when you consider the mountain of tasks necessary to put on meetings and events. One of the first steps is deciding when and where all of these attendees will come together. Hotel and venue sourcing still remains a complex task for event planners and, especially for newcomers or occasional planners, can sometimes be uncharted territory.

How To Create an RFP & Key Terms - Don’t know what to include in your RFP? We call it the “RFP Rule of Three” – event details, event spaces and event conditions. You’ll want to include as much detail as possible in your RFP’s – and we’ll tell you what information venues are looking for.

Let’s Get Digital: Online Tools Can Save Time and Money - Organizations using end-to-end meetings and events management technology experience significant savings and ROI. Find out how your company can join the meetings and event tech revolution!

Corporate Travel Savings and Efficiencies Can Be Yours

Event coordinators and planners rank #6 in Forbes’ Most Stressful Jobs list. It’s not surprising, when you consider the mountain of tasks necessary to put on meetings and events. One of the first steps is deciding when and where all of these attendees will come together. Hotel and venue sourcing still remains a complex task for event planners and, especially for newcomers or occasional planners, can sometimes be uncharted territory.

How To Create an RFP & Key Terms

Don’t know what to include in your RFP? We call it the “RFP Rule of Three” – event details, event spaces and event conditions. You’ll want to include as much detail as possible in your RFP’s – and we’ll tell you what information venues are looking for.

Let’s Get Digital: Online Tools Can Save Time and Money

Organizations using end-to-end meetings and events management technology experience significant savings and ROI. Find out how your company can join the meetings and event tech revolution!

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Lanyon makes planning your event, trade show or conference a breeze.

Lanyon Events software helps you create a smarter event with online tools for registration, speaker and exhibitor management, attendee management, managing online communities, and analyzing real-time data and insights.

Registration Management

Our Attendee Managment Module allows you to manage event registration and attendees easier than ever.

Business Intelligence & Analytics

Track the entire attendee experience, and collect usable data and reporting in real-time.

Exhibitor & Sponsor Management

Increase sponsor and exhibitor retention by giving exhibitors and sponsors a single, user friendly online portal.

Session & Speaker Management

Handle speaker submissions, voting, selection and more on a central, online portal.

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We work with a lot of great companies. Over 80% of the Fortune 100. Thousands of small and medium-sized businesses. Over 100,000 hotels.

Here are just a few fantastic organizations that Lanyon has helped become more successful.

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  • "Through the reporting capabilities that Lanyon Smart Events Cloud™ gives us we can derive quite a few conclusions on audience segments and if we’re seeing an increase or decrease—any kind of a shift—in the key audience segments that we track on a year-over-year comparison."

    Staci Clark
    Global Marketing Strategy Manager, Cisco Systems
  • "This is helping us generate more cost improvements and gain a consolidated view across all organizational meetings that will help us for future planning."

    Nancy Teresa
    Procurement Manager Travel & Event Planning, Nestle
  • "We try to funnel everything through the one portal. Everything links together. So we have all the data and all the records for every individual in one location."

    Heather Henderson
    Manager, Global Operations & Event Experience, Cisco Live
  • "Lanyon’s technology has provided the backbone for us to automate and streamline our processes. With the centralized portal and data collection, we’re able to see our event spend as a category versus having to track it throughout various expense reports."

    Nancy Teresa
    Procurement Manager Travel & Event Planning, Nestle